Plant Sales

Plant Sale Guidelines


VENDORS:To sell as a vendor and conduct your own sales, complete the form at this link: Vendors may direct questions to [email protected]


INTRODUCTION: As noted in the last IOS newsletter, I will be running the membership plant sales at our Fall 2022 show. Please direct any questions or other communications to me (Robbi) at [email protected], and I will get back to you asap.  


If you would like to sell plants or divisions, supplies, and other orchid-related items, we provide a venue at our shows.  In order to sell any items at the show, each item requires a NEW bar-coded label, which enables the IOS to track members’ sales and later send a check to you for your sold items (less the 28% portion retained by the IOS). With your cooperation, I know we will have a very successful plant sale.  


PROCEDURE FOR REQUESTING LABELS: please submit a list of your sale items to me via Excel Spreadsheet (preferred; completed only shaded columns) or fillable PDF if you are Excel-challenged.  These forms are available on the IOS website, and will be distributed along with the September 2022 newsletter.  If Excel and PDF are not within your vocabulary, send via e-mail only (I do not take dictation, so do not call!) the list of plants, helpful descriptive information, along with the price you are asking for each plant to the [email protected] address.  Snail mail is an option – I’m in the directory – but please mail your list early!  I will create the bar-coded labels in response to all requests and mail them to you. 


TIMING FOR REQUESTING LABELS: As the show is now scheduled for the weekend of October 8-9, all label requests must be sent to me by 9/20/2022 or before, about 2-1/2 weeks before show time.  This allows me time to input and create the labels and mail them to you, and allows you ample time to receive them, check for accuracy, and affix them to your sale items. Late requests will be considered, but I make no guarantee that you will receive your labels in a timely manner.  If you do not have your labels at least one week prior to the show, and you sent me your labels by the above due date, please contact me at the e-mail address above.  I will not be creating any labels on Friday, October 8.


AFFIXING LABELS:  The label you receive from me must be the only bar-code on the item, so please remove all other labels.  The labels will be scanned, so please do not challenge the scanner (equipment or volunteer) by wrapping the label around the plant pot.  Consider affixing it vertically, along a blank plant tag, so that the code is readable.  Be creative!


PLANT SALE OPERATIONS: Plant sales will officially open for business when all plants have been labeled and put on tables, the Square system is up and running, and at my whim.  Any plants that are put aside but have not been purchased will be put back onto the sales table as soon as noticed.  Please label your purchased plants to avoid confiscation and return to the sales table.




  • Plants that look good are more likely to be sold. Remove dead leaves, spiff up the living leaves, re-pot, add an information card with a flower photo.


  • Plants that show insects, diseases, or just look bad, will not be sold, at my discretion. If you wouldn’t buy it, don’t sell it.


  • If you are bringing little, wee plants to sell, or unstable items, be sure to put them into something that prevents them from being easily knocked over – like a tray, muffin tin, or a bigger, more stable pot.


Hopefully, by following these guidelines, everyone will have a profitable and enjoyable sales experience!


Again, if you have any questions about any of this, please contact me (Robbi) at:  [email protected].

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